Frequently Asked Questions
If I interview with a planner, is that who will be at my wedding?
Yes! While we lean on each other for experience, advice and guidance with all of our clients, the planner you hire is all yours. Each package includes a planner and an assistant, but additional assistants can be added for 250+ guests.
How many weddings do you all do each year?
As a company, we average 70 events per year. The owner, Christine, only takes 10 weddings while the other planners handle 20 events per year.
I know I need a wedding planner, but I’m not sure what package we need. Can you help us with that before we book?
Absolutely. We’ll invite you into our Church Hill office so we can get to know each other and we can decide together what package makes the most sense.
We offer full explanations of our packages here, but in short;
Our 90 day Wrap Up begins 3 months before your wedding date, we’ll meet around 90 days, perform a site visit with your catering company at 60 days, we’ll create a floor plan, timeline, setup guide and vendor list for you, we’ll have a final meeting 30 days out and then we run your rehearsal the day before and we are by your side for 10-12 hours on the wedding day.
Our Partial Planning Package begins 6 months before your wedding date, we’ll meet and figure out what loose ends you need help tying up, we’ll review all of your current contracts and help you hire your remaining vendors and this transitions seamlessly into our 90 day package. This is perfect for clients who have hired most of their vendors (catering, photography, videography, florist, etc.) and need help pulling all the details together as we sprint to the finish line.
Our Full Planning Package begins 10 - 24 months before your wedding date and is perfect for busy couples who need guidance throughout the planning process. We help you create a realistic budget, based on your venue, guest count, and style. We help you break up planning into bite-sized pieces to make it more digestible and walk alongside you as we make a design plan for your florals, rentals and decor, book vendors that work well together.
I don’t think we have the budget for a full wedding planner, but we may need help with small things. Are there options for that?
Yup! We have a full list of ‘a la carte’ options that can be added to any package or can be purchased individually. We offer venue scouting, design services and/or a planning blueprint to help you get started with fully committing to a planner.
How does the booking process work?
We offer a pre-hire consultation to get to know each other. Once you are ready to commit, we’ll send you an electronic contract to review and sign. We require 1/2 down to book, another quarter payment 60 days before the wedding and the final payment 30 days before the wedding. We accept electronic payments, cash, or check.
How do you recommend your vendors?
We have an extensive list of trusted wedding vendors and, once we get to know our clients, we will tailor those recommendations based on guest size, venue, total wedding budget and style. We require that our clients hire only licensed and insured vendors to ensure the same level of professionalism that we bring to the wedding weekend.
How far do you travel?
While we specialize in Virginia, DC and Maryland, we are passport ready to go wherever you need us. Travel fees will be assessed during the booking process.
My venue has a day-of coordinator, do I really need a wedding planner?
Venue coordinators are valuable assets to your planning process. They know the venue like the back of their hands and can help our team on the day of. There job is to represent and protect the venue, not you. Venue coordinators care deeply for each of their clients, but they are not in a contract with you. They can leave at anytime to pursue other jobs and you are at the mercy of whomever replaces them.
We work alongside the venue coordinator to ensure we are using the space in the best ways, create a floor plan and timeline that makes sense for the myriad of vendors and ensure your entire wedding weekend goes smoothly. We are by your side to handle the mental and emotional challenges of wedding planning, setting a total budget for all of your vendors, and guiding you through design + style decisions.
What venues have you worked at in the past?
We are always excited to explore new places and we’ve handled a few weddings at private homes, here is a selection of venues we’ve worked at;
Ashton Creek Vineyards
Barn at Turkey Ridge
Barns of Kanak
Barns of Timber Creek
Blue Toad Cidery
Boathouse at Rockett's Landing
Bolling Haxall House
Castle Hill Cider
Dogtown Dance Theater
Early Mountain Vineyards
Great Marsh Estate
John Marshall Ballrooms
Libby Hill Park
Linden Row Inn
Longview Art Gallery
Lydia Mountain Lodge
Main Street Station
Market at Grelen
Mill at Fine Creek
Montfair Resort Farm
Portsmouth Women's Club
Studio Two Three
the Lodge at Mount Ida
the Valentine Museum
The Virginia House
Tredegar Iron Works
Triple Crossing Brewing
Turf Valley Resort
UVA Inn at Darden
Woodlawn & Frank Lloyd Wright’s Pope-Leighey House